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NEBRASKA SOCIETY FOR RESPIRATORY CARE BOARD OF DIRECTORS’ MEETING Unapproved Condensed Version January 18th, 2008 Creighton University, Omaha, NE The meeting was called to order by President Bruce Campbell at 1:00 P.M. The agenda was presented and reviewed by Bruce. ROLL CALL - MEMBERS PRESENT: Bruce Campbell, President Darcy O’Brien-Genrich, President Elect Candy Ryan, Vice President Jill Sand, Vice President Elect Mike Twait, Secretary Dave Patterson, Treasurer Jeff Gonzalez, Delegate Jenny Bush, Delegate Keith Luedders, Board of Directors Bill Bonner, Board of Directors (via speaker phone) Tim Kelly, Board of Directors Russ Sindelar - Visitor Absent: John Wright, Past President Shannon Zinnel, Membership Committee Chair Christie Lebsack, Election Chair Megan Lofgren, Nominations Chair Kathy Geier-Craft, Public Relations Chair Sheri Trindle, Publications Chair Jane Matsui, Summit Award Chair MINUTES: Mike reported. The minutes from the September 14th, 2007 BOD meetings were reviewed by the BOD. Jenny made a motion to approve the September 14th minutes, motion was seconded by Candy, motion passed. Treasures Report: Dave reported, see attachment. Dave stated that our income tax returns have been filed and that copies of them are here for BOD members to review. Dave also mentioned that there were no issues or problems regarding the filing of our 2007 taxes. Transaction Report, Dave discussed that the main payouts listed were to the President, Delegate and alternate Delegate due to their travel expenses to the National meeting and also that our Lobbyists fee was due this month. Budget Summary, Dave discussed the variances in the program and education expenditures and the increased fees for the delegates travel all being over budget however everything else fell within budget. Dave also mentioned the deficit in the public relation budget which was due to the cost of the AARC mobile spirometery unit that was used at the State Fair. The public relation fund was also below budget due to the $500 dollar donation which was given to the AARC disaster fund. Jeff made a motion to approve the budget as printed, the motion was seconded by Keith, motion approved. Program Director: Candy reported. Candy stated that the speakers for the state meeting have all been confirmed and that she is now working on sending the lecture objectives to the AARC for their CEU approval. In addition, Candy stated that our key note speaker for the state meeting will be Cheryl West. Candy added that she will be contacting the speakers very soon to make sure the travel arrangement details have all been worked out. Candy discussed that she is scheduling the golf tournament to be on Wednesday morning 5/14 and is also arranging a “meet and greet” that Wednesday night for vendors and managers only to meet. Candy mentioned that she is still working on the entertainment for Thursday night; and is also planning on scheduling an alternative four hour lecture session regarding the topic of sleep for therapists to choose from on Friday morning. Candy talked about the issues with the audio / visual for the conference and inquired if anyone knew if Bruce Anderson was possibly going to assist her with this. Jill stated that she had already spoken with Bruce and that he had agreed to help us with the audio visual. However, Bruce also requested that he would also like to teach someone the audio / visual during this time so that they could eventually take over this responsibility from him. Candy discussed that the Norfolk convention center does have a projector that we can use however we would still need to supply the laptop. Candy stated that the letters to the vendor’s regarding the state meeting are ready to go but is waiting on mailing them until she receives an updated vendor listing. Candy mentioned that she is planning on mailing the vendor letters in a couple of weeks from today; and is also planning on mailing the state meeting agenda out soon as well. Candy discussed that she has currently only received one nominee for the therapist of the year award. Candy added that she also had the webmaster add a link to our website for therapists to be able to nominate members but so far has not received any nominations from the website. Jeff suggested adding this topic of therapist of the year to the state meeting flier. That way all therapists are made aware of the nomination. Bruce suggested that he could also send an email letter to all members requesting them to nominate a candidate for this award as well. Membership Committee: Shannon not present. Bruce stated that he has not received any updates from her at this time. Judicial Chair: Darcy reported. Darcy discussed that the upcoming PACT meeting will be in March. Darcy stated that she has been busy scheduling appointments with our House and Senate representatives for their upcoming trip to DC. Darcy also talked about one of their current issues that they have been working which is to have Respiratory Care services recognized in Medicare funding. Darcy stated that we can assist her with this topic by sending letters to our House and Senate representatives near the time when they leave for Washington, DC. Jeff also suggested that we send them a letter now, in addition to the second letter, to help reinforce the issue. Nominations Committee: Megan not present. Bruce stated that the nominations ballots have been mailed out to members. Bylaws: Keith stated that our bylaws have been sent to the AARC and have been approved. Keith discussed that our next step will be to mail out our bylaws to the membership for them to review and vote on approving the changes. Keith mentioned that these changes to the bylaws have been previously approved by the board. Keith stated that he and Jeff will be working together to mail the bylaws out to members and will be responsible for counting the votes as they are returned. Jeff added that only active members are eligible to vote on our bylaws; and that respiratory students would not eligible to vote, even if they are active members. Jeff discussed that our bylaws follow the article 3 of the AARC bylaws detailing that voting members only included those that are credentialed and who are also active members. Publications: Sheri not present. Bruce discussed that Sheri had sent him an update stating that she was planning on having the North Platte Respiratory Care department show cased as our next respiratory care department for our website. In addition, Sheri was also planning on posting the Lincoln’s Southeast Community College graduating class picture on the NSRC website as well. Public Relations: Kathy not present. Bruce had not received any updates. Summit Award: Bruce stated that he has been forwarding information to Jane regarding this award. Pandemic/Disaster: Jenny discussed the purchasing of the iVent ventilators by the Omaha Metropolitan Medical Response System (OMMRS). Jenny stated that sixty one of these ventilators were purchased and dispersed to those Omaha area OMMRS hospitals; and that the iVent ventilators had been purchased via federal funding in response to pandemic / disaster planning. Delegate Report: Jeff reported that all the HOD resolutions had passed. Jeff discussed that the membership continues to grow however one issue identified was how to keep the active students as members once they have graduated. Jeff also mentioned that the state of Nebraska was recognized during the HOD as being the only state to utilize the COPD Spirometry Unit during their state fair. Jenny discussed that the AARC’s Life and Breath recruitment video had been recently updated; and added that this updated video has the option of buying the copyright. Jenny talked about the opportunity of the NSRC in purchasing the copyright video so we could then create additional copies of the video. Adding that with these additional copies we could then build a recruiting packet to promote the field of Respiratory Care throughout the state, i.e. high school job fairs. Jenny made a motion that the NSRC purchase the Life and Breath video with copyright privileges for the purpose of creating a recruitment packet, Jeff seconded the motion. Motion passed. Jenny will coordinate obtaining the video and will contact Dave with the cost. Vouchers: Bruce stated that we had sold 31 vouchers. Bruce recommended that the next time we purchase vouchers that we have a planned strategy for selling them or possibly using them as a reward or recognition. Candy suggested placing an announcement on our website stating that the NSRC has these discounted vouchers available for purchase. Bruce discussed that he had previously sent out an email to all active members regarding these vouchers but had little to no responses. Jeff suggested that we could buy an updated mailing list from the state and then send postcards out to all the therapists in Nebraska describing that the NSRC has these discounted vouchers available for purchase. Jeff made a motion that we purchase 40 new vouchers, in addition that we also buy the mailing addresses of all the practicing therapists in the state so that the President or his designee can send a postcard to every therapist stating that we have discounted vouchers available for renewal or new memberships. Tim seconded the motion, Motion passed. Jeff stated that he would be responsible for the vouchers and wanted everyone on the board to plan on purchasing one voucher for themselves and then plan on helping out by selling at least one additional voucher. Jeff stated that he will get the mailing list from the state and will purchase the forty vouchers. Jill stated that she and her students would help out by labeling the post cards. New Business Tim discussed the scholarship money and inquired as to when Bruce would like to receive the list of recipient student names. Bruce stated that he would like to have the schools submit their list of students to Candy by April 1st. Polysomnography The topic of polysomnography was discussed by the board. Boomers Bruce discussed the issue with the membership database not being kept up to date at Boomers printing. Bruce questioned if we should continue to pay Boomer’s if we are not using their services regularly. Bruce stated that he was able to make labels for the ballots himself and the return labels for considerable less cost than what Boomers was charging. Jeff stated that the various past board members did not have the time to create and print labels and maintain the database, which is the reason we utilize Boomer’s services. The data base includes vendors, friends of the AARC, every hospital & respiratory care department in Nebraska, physicians & nurses who have presented lectures, honorary members from the AARC, and active / expired members are all included in the list. Jeff stated that we have also used Boomer’s to print our bylaws, speaker handouts, certificates, postcards, and the quarterly mailing from the president. Tim proposed to maintain the account at Boomer’s and inquire if they can update our data base if we supply them with the AARC list. Tim made a motion to keep Boomer’s as the primary data base holder, Candy seconded the motion. Motion passed. Jill offered that she and her students will update the data base if she can get the lists from the AARC and our current data base list. Jeff stated that he would get the lists to Jill. Leaders meeting Bruce stated that the Leadership meeting will be following the Lobby Day at 1300 located at Bryan East campus in conference center A. Bruce discussed the topics of the meeting will be covering recruitment and retention of RT’s to Nebraska, patient driven protocols and evidence based practices, NBRC’s RRT requirements, staffing compensation and recruitment, NPS exam, Advanced Airway Management, and inform them about the vouchers. Bruce inquired if Candy would like another board meeting before the state meeting? Candy stated that most everything has been taken care of at this point and that no extra meeting is necessary. The meeting was adjourned at 1605 Respectfully submitted by Mike Twait, NSRC Secretary
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