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NEBRASKA SOCIETY FOR RESPIRATORY CARE BOARD OF DIRECTORS’ MEETING Unapproved Condensed Version May 9, 2007 Holiday Inn, Kearney The meeting was called to order by President John Wright at 09:30 A.M. The agenda was presented and reviewed by John. John gave the introductions to the new BOD members: Jill Sand, Tim Kelly, and Dave Patterson who was unable to attend. ROLL CALL - MEMBERS PRESENT: John Wright, President Bruce Campbell, President Elect Jane Matsui, Past President Elisha Pueppka, Vice President Candy Ryan, Vice President Elect Jill Sand, Upcoming Vice President Elect Mike Twait, Secretary Gil Smith, Treasurer Jeff Gonzalez, Delegate Jenny Bush, Delegate Keith Luedders, Board of Directors Bill Bonner, Board of Directors Tim Kelly, Upcoming Board of Directors Shannon Zinnel, Membership Committee Chair Megan Lofgren, Nominations/Elections Chair Jeff Shelton, Visitor Absent: Darcy O’Brien-Genrich, Upcoming President Elect Frank Freihaut, Board of Directors Dave Patterson, Upcoming Treasurer MINUTES: Mike reported. The minutes from the February 2nd, 2007 and March 30th, 2007 BOD meetings were reviewed by the BOD. After corrections were made to the February 2nd minutes a motion was made by Jane and seconded by Jenny to approve the February 2nd BOD minutes, the motion passed. A motion was then made by Jane and seconded by Keith to approve the March 30th BOD minutes, the motion passed. Explanation of Roles for new Board Members: John explained to the new board members the spreadsheet, which Jeff had created, that lists the various responsibilities for each BOD member’s position. These reminders within the spreadsheet encompass the additional duties which are not necessarily included in the bylaws and that had been verbally passed down throughout the years as BOD members change positions. John conferred with Bruce that during the next upcoming board meeting that they would go into detail the responsibilities that would be required for the new members. Bruce also passed around a document that listed the scheduled dates, times, & locations for the upcoming 2007 to 2008 BOD meetings which Bruce had created. John asked the leaving board members to briefly give an overview of their roles to the new board members. Elisha started by discussing her role as Vice President. Elisha stated that the Vice President’s main role is to plan the state meeting for the next year; and in addition talking with the vendors who are here currently to see if they would be interested in coming back for next year’s conference. The role now for Jill, being the new Vice President Elect, would be to assist Candy with her planning of the conference and to work on the sponsors & speakers for next year’s conference. Keith discussed the role of the Director position by explaining that the role of a Director is to be a proponent of the profession in the area, assisting in the different projects within the communities, to promote the profession and support the NSRC and AARC. Jeff added that the directors are also responsible for chairing the PACT team in their region. As members of the PACT team, they assist in helping to recruit community members whose role is to mobilize, when the time is needed, to send letters out to our senators and congressman. John explained that both he and Bruce had previously met and also had discussed over the phone the responsibilities of the President position. TREASURER’S REPORT: The board decided that the presenting of the proposed budget for the 2007-2008 year would be reviewed at our next BOD meeting on 5/25/07. Gil reported. Gil stated the society is financially strong. Gil discussed that after the deposits that he made yesterday that to his knowledge all bills have been paid. Gil explained that he had deposited the vendor money yesterday and that he also deposited and the money to pay for the vouchers. Gil discussed that the only hit the society took was a penalty from the IRS due to the late submission of our taxes. Gil stated that this late submission was primarily due to the accountant’s assistant. The assistant used the wrong mailing address when they mailed the taxes back to him. Gil stated that he personally reimbursed the society’s account for the penalty yesterday and that he also spoke with the IRS twice to make sure that were no ill affects from the IRS to our society since the penalty was paid. Gil strongly recommended that the new treasurer make sure that the IRS has Dave’s new address to avoid similar issues. Jeff questioned if the revenue sharing for both the end of December and the 1st quarter of this year were deposited. Gil stated that both revenue checks were deposited before our last BOD meeting and that he would print out a transaction report for the entire year & review it with Jeff and Dave. Gil also recommended as the outgoing Treasurer to make sure that all businesses have the correct Treasures address to facilitate the mailing of checks so they can get there on time. Jane stated that Gil should not take the hit for the honest mistake John also stated that Gil should not have to pay the penalty from the IRS. Bruce made a motion that the NSRC reimburse Gil the amount of the penalty, motion was seconded by Jane, motion passed. Gil explained that with his accepting of the Treasurer’s position and the responsibility that comes with the position, even though being busy, this shouldn’t have been missed. Gil discussed that he appreciated the board’s generosity but did not want to accept the money. Gil made a motion that the BOD accepts a donation upon his behalf to our scholarship fund for the penalty amount. The motion was seconded by Jane, after the vote the motion passed. Open Agenda: John mentioned that he put a statement out on the website. John discussed that the idea for the message was to try and get therapists involved within the society. Elisha asked if someone would assist her by announcing the speakers for the conference. John, Candy, and Jeff stated that they would assist by giving the introductions. Mike asked if we had enough volunteers to man the NSRC’s booth tomorrow. Elisha stated that we did have enough volunteers to cover the booth and that we would also have t-shirts for therapists to purchase but questioned what amount to charge. The BOD agreed to the amount to charge for the t-shirts. Gil asked how many of the vouchers we still had remaining. Bruce stated that currently there are 18 out of 40 vouchers remaining. Bruce explained that two additional vouchers would be given for scholarships and that we would pay our medical advisor fee with one. Bruce stated that he would also be recommending that Dr. John Spensor, a Pulmonary Intensivist from Immanuel, be our new medical director during our next BOD meeting. John suggested that we officially notify our previous medical director Dr. Mark Wilson of the change. John stated that with the board’s approval that he would contact Dr. Mark Wilson and notify him of the change, the board approved. Elisha stated she did receive the books from Dana Oakes and we would use those for tomorrow’s prize drawings. Bruce stated that we would discuss at our next BOD meeting the topics of the website and blog that the webmaster had created. Bruce inquired about the website upgrade that the BOD had discussed last year. The John stated that the BOD approved the upgrade for the website. John discussed that he had asked the webmaster to develop a display for RT department managers that would list the percentages of members in each RT departments. Shannon stated that the webmaster wanted to wait to send it out to the directors. Shannon discussed that the membership letters were ready to go and that we would continue to discuss this topic at our next BOD meeting. Jeff asked if John and Mike had signed the Credentials for Delegates form. John stated that both he and Mike signed the form and that it was faxed the same day we had received it. Mike stated that he confirmed that the fax transmission did go thru. Jane suggested that since we are losing Bruce for the audio/visual person that we should announce during the conference that we would like to have a volunteer to take over the audio/visual equipment and that in doing so they would also receive free registration and hotel for the meeting. The meeting was adjourned at 1020 Respectfully submitted by Mike Twait, NSRC Secretary
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